Share Google Calendars
Share your calendar
You can share any calendar you created, and you can set different access permissions for each calendar. Here's how to share a calendar with specific people
- On your computer, open Google Calendar. You can’t share calendars from the Google Calendar app.
- On the left, find the “My calendars” section. To expand it, click the Down arrow .
- Hover over the calendar you want to share, and click More Settings and sharing.
- Under “Share with specific people,” click Add people.
- Add a person’s or Google Group's email address. Use the drop-down menu to adjust their permission settings.
- Click Send.
- The recipient will need to click the emailed link to add the calendar to their list.
Tip: To share a calendar that you don’t own, you need to ask the owner to give you “Make changes and manage sharing” permission.
Create & share a group calendar
As an administrator at work or school, you can create calendars to share with people in your organization. These are called group calendars.
Before you begin: To only share the calendar with a specific set of people in your organization, first put them in their own group.
- Open Google Calendar.
- On the left, next to Other calendars, click Add Create new calendar.
- Add the name of the calendar (for example, Marketing Team Calendar), a description, and a time zone.
- Click Create calendar.
Share your calendar.
You can then share a calendar across your entire organization or with a specific person or group.
- Open Google Calendar.
- On the left, click the name of your new calendar.
- Point to the shared calendar and click More Settings and sharing.
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Choose an option:
Everyone in your organization—Under Access permissions, check the Make available for your organization box. To share the calendar, ask users to subscribe to the calendar, or share the calendar with an individual or group.
A specific person or group—Under Share with specific people, click Add People add the email address of the individual or group you want to share the calendar with.
- In the permissions box, click the Down arrow choose an option.
- Click Send.
Group calendar invitations include links to calendars. Members receive email notifications with links to the shared calendar.
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Individual users and existing group members—Users get email notifications when calendars are shared.
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New group members—New group members get email notifications about the calendars they can access, typically within an hour after joining the group. New group members do not get this notification email if the group has more than 100 calendars shared to it.
These email notifications include an Add to calendar link. If a user clicks this link and then Add calendar, the calendar shows up in the Other calendars list for that user.
Originally found at:
https://support.google.com/calendar/answer/37082?hl=en
https://support.google.com/a/answer/1626902?hl=en